Women and Non-Binary Participation Policy

This trip is exclusively designated for women and non-binary individuals. By participating, you acknowledge and agree to respect the intended inclusivity of this space. We prioritize creating a safe and supportive environment for women and non-binary individuals throughout the duration of the trip.

 

Cancellations 

If you wish to cancel your retreat you must notify Sunshine Surf Retreats LLC in writing. Once we’ve received your notice, the cancellation will take effect subject to the following: If cancellation takes place before the final balance due date of your trip, your deposit can be transferred to another woman or non-binary traveler (i.e a friend or family member). If cancellation takes place after the final balance due date, 100% of the retreat price will be forfeited.

 

Sunshine Surf Retreats LLC reserves the right in its absolute discretion to refuse a participant the right to participate in a retreat for any reason.

 

Health and Fitness Requirements 

You must be in good physical and mental health to participate in a Sunshine Surf Retreat. Our retreats often take place in remote areas with little access to medical services or hospital facilities for serious problems. Medical and evacuation expenses will be your responsibility, which is why we strongly encourage you to purchase travel insurance. Sunshine Surf Retreats LLC reserves the right in its absolute discretion to refuse a participant the right to participate in a retreat on medical or fitness grounds. 

 

Cancellation due to Retreat Booking Numbers

Sunshine Surf Retreats LLC reserves the right to cancel any retreat prior to departure in the event of under-enrollment. Should a retreat be canceled due to low enrollment you will be given a full refund of any and all payments made to Sunshine Surf Retreats LLC. You will not be entitled to claim any additional amounts or seek any compensation for any injury, loss, expenses or damage (either direct or consequential) or for any loss of time or inconvenience which may result from such cancellation (including but not limited to visa, passport and vaccination charges, or departure, gear purchases, airport, airfare and airline taxes) Travel insurance is strongly recommended!

Changes, Postponement, Cancellation or Delay

Sunshine Surf Retreats LLC reserves the right to make changes to any aspect of the retreat if, in the absolute discretion of Sunshine Surf Retreats LLC, it is necessary to do so due to conditions that are likely to be hazardous or dangerous or due to any other adverse or threatening conditions whether political or military or terrorist or otherwise or if an act or omission of a third party prevents the retreat or the aspect of the retreat being undertaken in accordance with your booking or for any other reason considered necessary by Sunshine Surf Retreats LLC.

If the designated trip leader is unable to lead the trip for any reason, Sunshine Surf Retreats LLC, in its discretion, will enlist another trip leader to lead the retreat. In the event of any change, modification, cancellation postponement or delay under this condition, you acknowledge that you will have no right of refund of the retreat price (whether in whole or in part) and no right to claim compensation for any injury, loss or damage or other additional expenses incurred by virtue of the change, modification, cancellation postponement or delay.

 

Insurance

We strongly recommend the purchase of travel insurance and it is your responsibility to ensure that you are adequately insured for the full duration of the retreat in respect of illness, injury, death, loss of baggage and personal items and cancellation and curtailment.

 

Force Majeure

If Sunshine Surf Retreats LLC is prevented (directly or indirectly) from performing any of its obligations under this agreement by reason of act of God, strikes, trade disputes, fire, breakdowns, interruption of transport, government or political action, acts of war or terrorism, acts or omissions of a third party or for any other cause whatsoever outside Sunshine Surf Retreats LLC’ reasonable control, Sunshine Surf Retreats LLC will be under no liability whatsoever to you and may, at its option, by written notice to you either cancel the retreat or take any other action as specified in condition VIII.

 

Assumption of Risk

You acknowledge that: by the very nature of adventure travel, they are more challenging and demanding with a commensurately higher level of risk compared with conventional vacations, and involve potential exposure to injury and in the countries and regions in which adventure travel is undertaken, standards of accommodation, transport, health care, hygiene, safety and service provision generally are often not as high as those standards in your country of residence and may require flexibility and patience on your part; and operational control of the retreat may be in the hands of a third party and that your right of action in regard to any shortcomings of that third party’s performance is against the third party and not against Sunshine Surf Retreats LLC; and the enjoyment and excitement of adventure travel is derived in part from the inherent dangers and risks associated with adventure travel and that those inherent dangers and risks are a reason why you wish to undertake the adventure retreat.

Acknowledgement of Swimming Ability

The participant understands and acknowledges that surfing takes place in the open ocean and is subject to tides, currents, waves, wind and marine hazards (animate and inanimate) of all types. Participant certifies that she/they is able to swim proficiently.

 

Permission to use Photo & Video 

I hereby grant permission to Sunshine Surf Retreats LLC the rights of my image, in video or still, and of the likeness and the sound of my voice as recorded on audio or videotape without payment or any other consideration. I understand that my image may be edited, copied, exhibited, published or distributed and waive the right to inspect or approve the finished product wherein my likeness appears. By signing this release, I understand this permission signifies that photographic or video recordings of me may be electronically displayed via the Internet or in social media. I will be consulted about the use of the photographs or video recording for any purpose other than those listed above. 

 

Shared Rooming & Roommate Assignments 

If you have registered for a shared rooming option but do not indicate that you are traveling with a companion, we will automatically match you with another traveler of the same gender. These requests will be accommodated on a first come first serve basis. If you provide us with the name of a requested roommate we will accommodate this preference. 

 

Email Communication

You acknowledge that by registering for a retreat with Sunshine Surf Retreats LLC that all trip-related materials and correspondences will be delivered by email. It is your responsibility to provide a valid email address and that it is your responsibility to mark emails sent by Sunshine Surf Retreats LLC as a ‘safe sender should any correspondence be delivered to your ‘Junk or Spam’ folder. Sunshine Surf Retreats LLC holds no responsibility if you provide an invalid or outdated address or fail to receive our trip related correspondence.

 

Sunshine Surf Retreats LLC Release and Hold Harmless

In consideration of Sunshine Surf Retreats LLC’s accepting your reservation, the undersigned, to the maximum extent permitted by law does hereby release, waive, discharge, hold harmless and agree to indemnify Sunshine Surf Retreats LLC and its officers, employees, agents, licensees, guides and other representatives (called “Indemnified Parties”) from any and all claims, damages, actions or losses for bodily injury, property damage, wrongful death, loss of services, lost profits, lost earnings, consequential, exemplary, direct, indirect or punitive damages or otherwise which may arise out of or occur during the undersigned’s travel and/or staying over, in connection with the trip, the retreat, or any activities conducted in conjunction therewith, unless caused by the gross negligence or willful misconduct of the Indemnified Parties; and regardless of the situation or circumstances giving rise to the claim the undersigned does hereby permanently waive any claims he or she has, or may at any time have, against the Indemnified Parties and the undersigned agrees, by accepting the additional inherent dangers and risks associated with travel and the retreat, not to make any claim against or seek any compensation from the Indemnified Parties in respect of any personal injury, illness, or death suffered by you or damage to or loss of property sustained by you as a result of your participation in the trip or the retreat.

 

The undersigned has been advised and urged to obtain travel insurance to cover against loss resulting from trip cancellation or interruption, weather, natural disaster, strike, illness, job reasons, accident, sickness, evacuation, pre-existing medical conditions, baggage delay, loss, theft, and other losses associated with travel. The undersigned acknowledges that whether or not he/she elects to purchase or not purchase travel insurance, he/she will not look to any of the Indemnified Parties for reimbursement for any loss suffered or occurring during the undersigned’s travel and/or staying over.

 

What information do we collect?

• We collect information from you when you  place an order, respond to a survey or communication such as e-mail, or participate in another site feature.
• When ordering we may ask you for your name, e-mail address, mailing address, phone number, credit card information or other information. You may, however, visit our site anonymously.
• Like many websites, we use “cookies” to enhance your experience and gather information about visitors and visits to our websites. Please refer to the “Do we use ‘cookies’?” section below for information about cookies and how we use them.

How do we use your information?
We may use the information we collect from you when you register, purchase productsn, respond to a survey or marketing communication, surf the website, or use certain other site features in the following ways:

• To personalize your site experience and to allow us to deliver the type of content and product offerings in which you are most interested.
• To allow us to better service you in responding to your customer service requests.
• To quickly process your transactions.
• If you have opted-in to receive our e-mail newsletter, we may send you periodic e-mails. If you would no longer like to receive promotional e-mail from us, please refer to the “How can you opt-out, remove or modify information you have provided to us?” section below. If you have not opted-in to receive e-mail newsletters, you will not receive these e-mails. Visitors who register or participate in other site features such as marketing programs and ‘members-only’ content will be given a choice whether they would like to be on our e-mail list and receive e-mail communications from us.

How do we protect visitor information?
We implement a variety of security measures to maintain the safety of your personal information. Your personal information is contained behind secured networks and is only accessible by a limited number of persons who have special access rights to such systems, and are required to keep the information confidential. When you place orders or access your personal information, we offer the use of a secure server. All sensitive/credit information you supply is transmitted via Secure Socket Layer (SSL) technology and then encrypted into our databases to be only accessed as stated above.

Do we use “cookies”?
Yes. Cookies are small files that a site or its service provider transfers to your computer’s hard drive through your Web browser (if you allow) that enables the site’s or service provider’s systems to recognize your browser and capture and remember certain information. For instance, we use cookies to help us remember and process the items in your shopping cart. They are also used to help us understand your preferences based on previous or current site activity, which enables us to provide you with improved services. We also use cookies to help us compile aggregate data about site traffic and site interaction so that we can offer better site experiences and tools in the future.

We may contract with third-party service providers to assist us in better understanding our site visitors. These service providers are not permitted to use the information collected on our behalf except to help us conduct and improve our business.

You can choose to have your computer warn you each time a cookie is being sent, or you can choose to turn off all cookies. You do this through your browser (like Netscape Navigator or Internet Explorer) settings. Each browser is a little different, so look at your browser Help menu to learn the correct way to modify your cookies. If you turn cookies off, you won’t have access to many features that make your site experience more efficient and some of our services will not function properly. However, you can still place orders over the telephone by contacting customer service.

Do we disclose the information we collect to outside parties?
We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information unless we provide you with advance notice, except as described below. The term “outside parties” does not include Sunshine Surf Retreats LLC. It also does not include website hosting partners and other parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect ours or others’ rights, property, or safety.

However, non-personally identifiable visitor information may be provided to other parties for marketing, advertising, or other uses.

How can you opt-out, remove or modify information you have provided to us?
To modify your e-mail subscriptions, please click unsubscribe at the bottom of your email. Please note that due to email production schedules you may receive any emails already in production.

To delete all of your online account information from our database, please email [email protected] to request all of your data to be deleted. Please note that we may maintain information about an individual sales transaction in order to service that transaction and for record keeping.

Third party links
In an attempt to provide you with increased value, we may include third party links on our site. These linked sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these linked sites (including if a specific link does not work).

Changes to our policy
If we decide to change our privacy policy, we will post those changes on this page. Policy changes will apply only to information collected after the date of the change. This policy was last modified on May 9, 2024.

Questions and feedback
We welcome your questions, comments, and concerns about privacy. Please send us any and all feedback pertaining to privacy, or any other issue.

Online Policy Only
This online privacy policy applies only to information collected through our website and not to information collected offline.

Your consent
By using our site, you consent to our privacy policy.